5 Tips for saving on hotels on your corporate trips

September returns and company activities resume again. And with that, the corporate travel.

Most of the reservations that companies make when traveling are based on accommodations. Therefore, it is important to optimize spending on hotel reservations.

In the following article, we are going to discuss some important points when booking hotels on your corporate trips so that you can save on your monthly bill.

Anticipate the time of booking

A good planning of your corporate trips is essential to be able to start optimizing your budget.

It is true that it is not always easy to predict when we will need a hotel. However, planning a period for booking is important if we want optimize our travel spending as much as possible.

How far in advance should I book a hotel?

You might ask yourself this question. The answer is it depends. However, a study conducted by Trivago I said that a month before the trip is a recommended period of time to book a hotel.

Negotiated rates

Sometimes, when you go on corporate trips, you often have to travel to the same place throughout the year.

For example, it may be that your company may have offices in different cities and you need a hotel close to them for work convenience.

So, how can you save in this type of displacement?

A good option would be to be able to get negotiated rates with those hotels that you visit regularly.

This way you will get an optimal price and you will reduce the cost of total hotel reservations. From Vyootrip, in addition to our global inventory of hotels, we include negotiated rates in those hotels that, due to business needs, you need to visit frequently.

Hotel Inventory

Has it ever happened to you that when you search for a hotel you don't get the expected number of accommodations?

This can lead to two problems:

• The available hotels they are not close to the workplace.
• With few options, the Prices are high.

How do we solve this?

Being able to have a hotel platform where you have access to a global inventory will avoid both problems.

In Vyootrip we have a global inventory of hotels for corporate travel, so if you need accommodation close to your place of work, you'll always have options!

Corporate Travel Policy

The basis for having a good control the costs of your corporate trips It is to have a correct travel policy.

In it, you can set the spending limits that each traveler will have when booking accommodation, transportation or other aspect of the trip.

Why is it important to have a business travel policy?

Imagine that there was no upper limit for spending on hotels. Any traveler could opt for high-cost accommodations, rather than a cheaper one that meets the same needs.

If so, spending on hotels would skyrocket and the company would assume a higher cost than it would have if it had used a travel policy for its company.

Therefore, having a travel policy is key if you want Optimize the budget. Below is a template for you to download in case you need it:

Autonomy to book

As we mentioned before, the time in advance to make a reservation is an important factor affecting the price.

Now imagine a company where a traveler needs accommodation for next week.

If you are in charge of making reservations for travelers, it may be the case that you are not available to do so, either because you have other tasks in the company or it is a weekend and therefore you cannot formalize the reservation.

In that case, the employee would have to wait until you were available to get their reservation. That time we waste is important since prices may vary as we have mentioned.

Here's a solution where you can put an end to this problem.

Have you considered give autonomy to your travelers?

Giving travelers autonomy allows them to book at any time. This way, they won't have to wait for you to be available and that way they don't miss out on potential travel deals.

In turn, you'll save time and be able to take care of other important tasks.

Surely you'll think... How do I control spending if I allow them to book on their own?

This is where the work of travel policy comes in. Each employee must abide by their established hotel policy.

We can go further. For example, in Vyootrip we integrate each employee's corporate travel policy into the booking platform. Therefore, when an employee goes to search, only the hotel options that are within their policy will appear.

With this method, you will achieve a number of advantages:

• The traveler will be able to choose the option that you like the most, and therefore, you will be more satisfied with your reservation.
• You save time and we avoid setbacks such as travelers coming to you when you're not available to make reservations.
• We got a total control of expenses of travel while giving travelers autonomy.

How to manage corporate travel

Now imagine that all of these methods you can integrate into a single platform of corporate travel management.

With Vyootrip you can count on a business travel platform where you can manage your travellers' bookings and have total control of your spending.

In it, all your travelers will have a global inventory of hotels where they can book independently under an assigned travel policy.

In this way, the company will save time and they will have all the invoices hosted under the same platform.

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