5 advantages of automating business travel management

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Managing business travel is a complicated task, requiring a lot of time and effort. Some of these tasks include booking hotels, finding transportation to the destination and, finally, keeping track of travel expenses.

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All these tasks aimed at managing corporate travel are usually carried out by a person who represents the figure of the “travel manager”, since he is responsible for organizing the entire business trip process.

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Some of the tasks mentioned above must be adapted to company policies. company policies, so the entire process until the operation is validated is time-consuming. Operation requires a lot of time. The number of emails that occur between the traveler and the travel manager or “travel manager” are too many.

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In addition, another aspect to consider afterwards would be the control of travel expenses, which becomes a complicated task of travel expenses, which becomes a complicated task if we have to manage all the different ones we have to manage the different bills of all the travelers on each trip, each trip.

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Therefore, all this time could be optimized if we take the next step: automate corporate travel management. next step: automate corporate travel management. Let's look at some of the benefits we get from doing this.

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1. Saving resources

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All the processes involved in managing a company's corporate travel are costly, since they require they are costly, since they require different tasks that take up a large part of our time. Different tasks that occupy a large part of our time.

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For the company's HR staff, these tasks require a lot of management time. They require a lot of management time. Preparing expense sheets is a very common task, it is a very common task in all companies, which is necessary to keep track of all potential employees to keep track of all possible expenses of the employee from the moment they start their trip.

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If you work with a platform/app that automates all this, your travelers and your company's travelers will only have to select the destination and the destination and hotel that interests them most within the company's possibilities, since these will be within the company's internal policies.

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2. Control of travel expenses

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When it comes to accounting for business travel expenses, there is some confusion due to the amount of expenses and invoices, the amount of expenses and invoices that occur throughout the year, throughout the year.

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Many of the companies that go on business trips usually use Excel tables or others use Excel tables or other programs, which involves more manual work, which in turn involves manual work, which in turn involves more time spent on the task. Time spent on the task.

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However, one of the main advantages of automating this process is the management of business trips is that all administrators will be able to have automated reports generated automatically in real time.

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The number of invoices produced by travelers will be reduced to a single one, in order to save time in this reduced to a single one, in order to save time in this process.

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3. Minimize management errors

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As already mentioned, managing business travel requires a series of processes, which are processes, which are usually controlled by a team of people. team.

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This usually results in various types of errors that cause a delay in time and an increase in costs for the company.

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If we automate, we can reduce the number of processes to complete the management of the complete management of the business trip. In this way, by reducing the number of procedures, we will reduce the number of mistakes we can make, that we can make.

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Therefore, since everything is automated through a platform, the possibilities of error in managing the business trip are reduced to a minimum. They are reduced to a minimum.

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4. Travel Policy

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‍ ‍ One of the biggest problems or setbacks when managing a business trip a business trip is the approval of the travel policy.

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Travel policy is the basis on which business travel is developed. It is the rule that defines how much budget is allocated to the trip, what type of hotel is suitable, etc.

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The purpose of establishing a travel policy is to regulate all processes related to processes related to the management of corporate travel, ensuring control over traveler activity. control over traveler activity.

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For example, if a traveler wants to make a reservation in an accommodation, he must request approval of his accommodation, he must request approval from his superior so that the reservation is the reservation approved before the employee starts his trip.

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type of accommodation, payment of daily allowances, etc., so the traveler must take them into account when planning their business trip. They must take them into account when planning their business trip.

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On this basis, another problem that usually occurs to business travel managers or supervisors is fraud. Business travel managers or supervisors is internal fraud. internal fraud. Some common practices are invoices with amounts that do not correspond to the amounts that do not correspond to the established limits, expenses not related to work, etc., expenses, etc.

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All of this leads to an unnecessary waste of time and an economic cost that we could optimize if we had an appropriate tool for it, for this purpose.

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5. Greater autonomy for the traveler

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For the traveler, this entire approval process is cumbersome and annoying, since it requires several and annoying, since it requires several procedures and waiting times that could be saved. They could be saved.

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By automating the management of business trips, everything will be easier and faster for the employee, since they will only have to choose their destination and accommodation from a single portal.

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Thanks to this, the intermediation processes between the administrators and them will be eliminated for between the administrators and them to validate their trip, since from the same portal you will have all the company's travel policies integrated, allowing you greater freedom.

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In this way, the moment the traveler sees a hotel offer that seems attractive to him, he can immediately take it from his smartphone, eliminating the offer, he can immediately pick it up from his smartphone, eliminating the possibility of losing that offer while requesting authorization.

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How to automate business travel management

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In this way, using corporate business travel management such as VyooTrip will help you optimize your resources within the company, avoiding all possible internal fraud and helping you to take better strategies, thanks to better cost accounting.

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With this tool, we can define our company's travel policies and implement them throughout the team and implement them throughout the team through a single platform, so that when the traveler is ready to start their platform, so that when the traveler is ready to start their trip, they will have all these internal travel policies integrated, all these internal policies will be integrated and will have total freedom to define their trip from their smartphone, without the need to request permission from the travel supervisor.

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In short, automating corporate travel management is key to optimizing internal processes. key to optimizing internal processes. It makes it possible to have greater resources and, above all, to generate an advantage over the competition, against the competition.

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