What do you need to go on a business trip?

Knowing what you need to go on a business trip can sometimes be anything but clear. Because preparing it well does not only affect us, but also the future of the company. And this can cause stress if we don't know what to consider and we carry out a poor preparation for it. So here are some tips and tricks to keep in mind before you go out.

Take stock of administrative documents

Beware of administrative delays. Requests for passport and visa they take time. Do what is necessary as soon as the travel dates are set. Also, make sure that your identity documents are valid. They must be in order during your stay.

For practical and last-minute information about the country you are going to visit, the Ministry of Foreign Affairs provides useful information in the “Travel Recommendations” section . (https://www.exteriores.gob.es/es/ServiciosAlCiudadano/Paginas/Recomendaciones-de-viaje.aspx)

Play it safe

Don't forget to travel with copies of your identity documents in case of loss or theft, as well as with copies of the documents specific to your stay. When booking accommodation, flights or transportation, always ask for written confirmation. Also note the addresses and phone numbers of your future contacts.

If possible, iTry to travel light to avoid losing your luggage, which would naturally increase your stress. A light hand suitcase will suffice, especially if the hotel you're staying at has a dry cleaner. Inside you can place one or two changes of sober clothes, a computer reserved for the trip and that does not contain important data, the dossier with the reservations and the documents essential for your stay, and the local currency.

Save your professional presentation and the documents you are going to share with your local contacts on a USB stick beforehand.

Take care of your health

Before you leave, update your vaccines and find out about health recommendations.

Adapt your outings and appointments to the phenomenon of Jetlag. Take some time to relax and unwind before starting your work meetings. Ear plugs or sleep masks are essential.

Finally, between meetings, give yourself time to rest, relax or take a guided tour of the city where you are staying. This will allow you to recharge your batteries before a new meeting.

Take care of the logistical details

Before you go out, do a checklist so you don't lose sight of your trip. Remember that you should plan specific clothing depending on the program of your stay (meeting, gala, business meeting, etc.) and the weather.

Plan your trips in advance. When you arrive at the airport, ask to be picked up so that you can be taken to the hotel without problems. As for accommodation, choose it based on your geographical location so that it is well placed to arrive on time for your appointments. Also check the options offered by the building that you may need (laundry, WiFi/4G network,...).

Don't forget your adapter, without which it will be difficult to use your computer or mobile phone on the spot. Also consider the lifespan of each of your devices, don't forget to charge them or carry the appropriate charging devices.

Get organized

Before you go out, do a Plan for your trip. Learn about local customs, dress codes, gestures and greetings. Do not discuss personal matters with your interlocutors when you are there. Also learn some expressions that will be useful to you during your stay, especially if the country is not English-speaking or Spanish-speaking. Have new business cards printed according to the language of your contacts and don't hesitate to carry more.

During your absence, delegate your files to your closest colleagues. It also establishes automatic absence emails with the numerical address and telephone number of the person to contact in case of emergency.

Use a technological platform to manage your trips

Nowadays, there are several applications and platforms that can help you better manage your business trips. Taking care of many aspects, and facilitating processes for you.

In Vyootrip We offer a business travel management platform that will help you travel and organize yourself in the best possible way. Discover it here!

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